1. Rental Search Preparation and Application Screening
When applying for rental housing in Japan, foreign residents present identity and income documents such as a Residence Card, passport, proof of employment or income, and emergency contact details. Room availability and application screening requirements depend on individual property management rules and landlord evaluation criteria, so advance verification is essential.
2. Shikikin (Security Deposit) Breakdown and Restoration Rules
Shikikin is a refundable security deposit paid to the landlord to cover potential unpaid rent or tenant-caused damages. Under Ministry of Land, Infrastructure, Transport and Tourism (MLIT) guidelines, natural wear-and-tear from ordinary daily living is distinguished from tenant negligence during move-out settlements.
3. Reikin (Key Money) and Additional Move-In Expenses
In addition to Shikikin, initial payments often include non-refundable Reikin (customary key money), real estate agency fees, tenant fire insurance, and lock-change expenses. Initial payment amounts vary depending on property location, agency terms, and contract terms.
4. Rent Guarantee Companies and Guarantor Requirements
Many Japanese rental properties require enrollment in an institutional rent guarantee company (家賃保証会社) to guarantee rent payments. Depending on the specific company and lease terms, an initial guarantee charge, renewal fee, administration fee, or other related cost may apply. A rent guarantee company may be required alongside or instead of a personal guarantor.
5. Reviewing Lease Clauses, Contract Notice Periods, and Renewal Fees
Review essential contract terms before signing, including the advance cancellation notice period specified in your lease agreement, early termination clauses, and check whether renewal, administration, or related fees apply under the specific contract.
6. Move-In Room Inspection and Condition Documentation
When receiving keys, complete a room condition checklist documenting existing scratches or flooring wear, and take date-stamped photographs. Retaining written documentation supports later condition and restoration-cost review during departure.
7. Moving Forward to Early Settlement Administrative Steps
After securing an apartment and taking possession, proceed to early settlement administrative steps: submitting your municipal address change, setting up home internet, and opening electricity, gas, and water accounts.
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